Faculty Course Reserve Requests

Spring 2021: Course reserves service for print/physical materials this semester due to the infeasibility of short term loans with COVID-19. Please check guidelines below on how request electronic course reserves for your fall courses. You might also consider exploring and adopting open educational resources (OER) for your courses. 


What are Course Reserves?

Course reserves items are supplemental class materials provided by the library as requested by faculty. There are two types:

  1. Electronic course reserves = Course materials made available in an electronic format. Electronic course reserves are to be posted to a secure system as class reading.
    • For items that are already 'online' in the library catalog such as ebooks and evideos, instructors can simply provide students the link in Moodle.
  2. ***Not available for Spring 2021*** Print/Physical course reserves = Books, videos, and other physical materials that are placed at the library circulation desk for short term (by hours) loans.

Copyright and Fair Use Considerations for Reproduction

The US copyright law (United States Code, Title 17) is an intellectual property law intended to protect a creator and their original work(s). The Fair Use doctrine provides limited uses of copyrighted works with consideration of four factors:

  1. Purpose: The purpose and character of use.
  2. Nature: The nature of the copyrighted work.
  3. Amount: The amount or substantiality of the portion used
  4. Effect: The effect of the use on the potential market for or value of the work

A rule of thumb is 1 chapter/article or 10% of a title, however, more or less can be supported based on the evaluation of the four factors. Since instructors are best know how certain course materials support their courses, it is up to instructors to gauge whether certain materials fall within fair use. Columbia University has a very good overview and a checklist to determine whether the item you want to use falls within fair use. For example, where a large portion of a book is to be used for class, but it is out of print/cannot be purchased and there was a good faith effort to contact the publisher or author to check for permissions, the 1st and 4th factors lend themselves to providing access to a more substantial portion of the work.

Request Guidelines

  1. Provide the library with your course reserves before providing them to your students. This allows us to retrieve items for course reserves before they are borrowed by students, necessitating a recall.
    • Electronic course reserve requests: please make sure you have reviewed the Copyright and Fair Use Considerations section above. You may then use the Document Delivery/Interlibrary Loan form and for ITEM TYPE, select Book Chapter/Section, or Journal Article. If you have quite a number of items, you may also contact us with your list and specify these are for electronic course reserves.
    • ***Not available for Spring 2021*** Print course reserve requests: The prefilled submission form is available via your course page, under Instructor Menu (at the top gray area) > To-do List at the left, or you may use the blank one here: Course Reserves Request Form.
  2. Allow up to 2 weeks for processing course reserve materials.
  3. ***Not available for Spring 2021*** For print materials, items will be listed in the course page once it is available for students. For electronic course reserves, instructors will receive a notification.
  4. Course reserves are made available for one semester. All requests must be submitted again semester by semester, in accordance with fair use practice.